Since I wrote the tutorial, Creating an Attractive HTML Signature in Apple Mail, many people have asked for instructions in getting their very own customized HTML email signature installed for Microsoft Outlook (Version 2010 – Windows). So here it is! This presumes that you already have a well-designed HTML email signature like the ones I create for my clients.
Read my tutorial, Create a HTML Signature in Apple Mail on Lion OS X 10.7 for an overview on how to create your own HTML Signature or for a small fee, I can create one for you. Vist www.mydesignpad.com/htmlsignature for more info.
Step 1: Add a New Placeholder Signature
In Outlook, go to File > Options > Mail and click on “Signatures“. Click “New” to create a new placeholder signature. Give the new signature a name you can remember.
Step 2: Open Outlook’s Signature Folder on Your Computer
Here are the locations on the hard drive where Outlook places signature files:
Windows 7 and Windows Vista
C:\Documents and Settings\username\Application Data\Microsoft\Signatures
Note: Make sure to show hidden files and folders.
Step 3: Find and Open the New Signature file
Within the Signature Folder, locate the file that you have created in Step 1. Open it with Notepad. You may right-click on the file and select the option to open with Notepad.
Step 4: Replace Placeholder Text With Your HTML Codes
Erase all content in the placeholder signature file and paste your HTML signature codes. Hit Save.
Step 5: Assign Signature for Messages
In Outlook, go to File > Options > Mail > Signatures, set to use your new Signature for both New Messages and Replies/Forwards. This will ensure consistent application of your HTML signature on all your messages.
That is it! You are done. Setting up the signature for Outlook is a bit tricky but doable. If you run into any problems, let me know by writing in the comments. I will try my best to help or maybe a fellow reader may be able to help as well. I hope this tutorial is helpful to you and it would be a great pleasure to see your creation so please showcase that wonderful signature you have created!
UPDATE 08-30-2012: Due to the high number of recent requests to create custom email signatures, I created a service section for signature design and development. If you would like me to create a signature for you, please visit www.mydesignpad.com/htmlsignature/ for more info.